With a team, it is important to put protocols in place to make sure items are being checked off the to-do list. There are four things to keep in mind when implementing a system for better productivity and implementation.
- Accessibility. The to-do list needs to be accessible to everyone. This could be accomplished by hanging a paper version in a central location, or keeping it in a network folder on the computer that everyone has access to. Alternatively using an online project management application, such as Redbooth or Asana, works great as well.
- Manageable Tasks. All tasks should be listed by individual steps. It is easier to accomplish a larger project if it is broken down into bite size pieces.
- Who and When. Each individual step needs to have a person assigned to it, and a due date. This will help avoid confusion and misunderstandings among the team and keep the project moving forward.
- Check-Ins. It is critical to have daily, or at least weekly, check-ins by the dentist or office manager to ensure everyone is staying on track. This will allow them to address any challenges and identify solutions early on in the process.
It is important that the team understands not only how the systems work, but also why they are important. Often it is easy to discontinue a new protocol if the reason why it’s important is not clearly communicated.
Any dental practice can implement this type of productivity system. The return on investment can be tremendous when ideas are implemented and turned into actions.